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Note that this section only refers to your&nbsp;personal&nbsp;data that we process (for example, the details of individuals at your organisation - name, email address, phone number) .</big>\n\n<big>Why are we collecting and processing your personal data?</big>\n\n<big>At the grant application stage, the personal data we process are the names of the legally responsible individuals at your organisation and the details of your organisation&rsquo;s finances. This is processed by us to conduct organisational checks for the purposes of grant making and fraud detection and error both before and after the grants have been made.</big>\n\n<big>We will also hold contact details (name, phone number, email address) of an individual at your organisation to maintain contact during the programme.</big>\n\n<big>Your organisation details and details of any award made may be shared with the&nbsp;funders of any grant awarded.</big>\n\n<big>Our legal basis for processing your personal data</big>\n\n<big>Heart of Bucks is processing your personal data for a task&nbsp;carried out in the public interest. By agreeing these terms and conditions you will be giving your consent for us to process data in connection with your application for funding.</big>\n\n<big>If you receive a grant from us, we will have a legal obligation to process your personal data to fulfil our statutory requirement to account for charitable funds.</big>\n\n<big>Who will we share your personal data with, and what for?</big>\n\n<big>Heart of Bucks may share the data regarding Your activity or service that You give us with funders, for audit purposes and for promotion of the fund. We will only share personal data where it is necessary for them to carry out these tasks unless we have told you otherwise.</big>\n\n<big>Your personal data will not be sent overseas and will not be used for automated decision making.</big>\n\n<big>How long will we keep your personal data?</big>\n\n<big>Your personal data will be retained for five (5) years after the duration of the grant programme.</big>\n\n<big>Your rights; access, rectification, erasure</big>\n\n<big>The data we are collecting is your personal data, and you have the right:</big>\n\n<ul>\n\t<li>\n\t<big>To see what data we have about you</big>\n\t</li>\n\t<li>\n\t<big>To ask us to stop using your data, but keep it on record</big>\n\t</li>\n\t<li>\n\t<big>To ask us to stop using and delete your data in certain circumstances*</big>\n\t</li>\n\t<li>\n\t<big>To have all or some of your data corrected</big>\n\t</li>\n\t<li>\n\t<big>To lodge a complaint with the independent Information Commissioner (ICO) if you think we are not handling your data fairly or in accordance with the law.</big>\n\t</li>\n</ul>\n\n<big>You can contact the ICO at <a href=\"https://ico.org.uk/\">https://ico.org.uk</a> &nbsp;telephone: 0303 123 1113. ICO, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.</big>\n\n<big>Should you have any concerns or wish to exercise the rights outlined above in respect of the personal data which we or our partners maybe processing,&nbsp;please contact the Data Protection Officer at&nbsp;<a href=\"mailto:info@heartofbucks.org\">info@heartofbucks.org</a></big>\n\n<big>*Please note that we may have a legal obligation to continue to process some of your data if you have received a grant from us.</big>\n\n<big>Accuracy</big>\n\n<big>Heart of Bucks takes all reasonable steps to keep personal data we use on an on-going basis, accurate, complete, current and relevant, based on the most recent information available to us. If we are advised of a change in information, we will update the data accordingly. We rely on you to notify us of any changes to your personal data. If you notice any inaccuracies in the data we hold for you, please let us know and we will be pleased to update our records.</big>\n\n<big>Security of personal information</big>\n\n<big>We are committed to taking all reasonable and appropriate steps to protect the personal information we collect from you, from improper use or disclosure, unauthorised access or modification, unlawful destruction or accidental loss. We have taken and will take appropriate information security, technical, storage and organisational measures to such end, including measures to deal with any suspected data breach. All our providers who are associated with the processing of your information are obliged to respect the confidentiality of your personal data.</big>\n\n&nbsp;\n\n<big>TERMS AND CONDITIONS</big>\n\n<big>Background information</big>\n\n<big>The grants that Heart of Bucks makes derive from funds from a number of different sources. The terms and conditions outlined here apply to all grants we award. If there are additional conditions that apply to the fund you are awarded a grant from, we will contact you to make sure you are happy to accept those before making payment to you.</big>\n\n<big>Definitions</big>\n\n<ul>\n\t<li>\n\t<big>&lsquo;Duplicate Funding&rsquo; means funding provided by a Third Party to You, for the same purpose for which our Grant is made.</big>\n\t</li>\n\t<li>\n\t<big>&lsquo;You&rsquo; and &lsquo;Your&rsquo; means the person (individual) or organisation applying for a grant</big>\n\t</li>\n\t<li>\n\t<big>&nbsp;&lsquo;We&rsquo;, &lsquo;Us&rsquo; and &lsquo;Our&rsquo; means Heart of Bucks and includes our employees and those acting for us.</big>\n\t</li>\n\t<li>\n\t<big>&nbsp;The &lsquo;Project&rsquo; means the project, activity or service that you are applying for a grant for, as set out in your application form or proposal, together with any supporting documents such as budget information, a timetable and any other documents that set out how your Project will be managed (&lsquo;the Project Proposal&rsquo;).</big>\n\t</li>\n\t<li>\n\t<big>The &lsquo;Grant Agreement&rsquo; includes and incorporates:</big>\n\n\t<ul style=\"list-style-type:circle\">\n\t\t<li>\n\t\t<big>these standard terms and conditions;</big>\n\t\t</li>\n\t\t<li>\n\t\t<big>the Offer Letter which sets out any additional conditions;</big>\n\t\t</li>\n\t\t<li>\n\t\t<big>the Project Proposal;</big>\n\t\t</li>\n\t\t<li>\n\t\t<big>and any other conditions we have agreed with you now or in the future.</big>\n\t\t</li>\n\t</ul>\n\t</li>\n</ul>\n\n&nbsp;\n\n<big>GENERAL</big>\n\n<big>Our Grant Offer and Your Project</big>\n\n<ul>\n\t<li>\n\t<big>We reserve the right to make grant offers to You on a conditional or pledge basis, which will only be released to you on satisfaction of the conditions We will notify You of.</big>\n\t</li>\n\t<li>\n\t<big>Any grant offer We make relating to this application will remain valid for a period of ONE month unless otherwise stated. If We have not received all information from You to enable Us to make payment within this period, We reserve the right to withdraw any grant offer without further notice.</big>\n\t</li>\n\t<li>\n\t<big>You must use any grant awarded exclusively for the activity and services outlined in this application. If you spend less than the whole grant on the purpose for which it was awarded, you must return the unspent amount to us promptly.</big>\n\t</li>\n\t<li>\n\t<big>If You want to alter the purpose or expenditure of an awarded grant in any way, You must contact Us to discuss the changes first. We cannot guarantee that any such change request will be approved.</big>\n\t</li>\n</ul>\n\n<big>Governance and Accountability</big>\n\n<ul>\n\t<li>\n\t<big>You must ensure that You have a system of financial control in place. As a minimum, a segregation of duties should be in place where the person making the payment is different from the person who has approved the payment.</big>\n\t</li>\n\t<li>\n\t<big>You must tell us before changing your governing document or the type of your legal entity. We will let you know if this affects your eligibility for our funding</big>\n\t</li>\n\t<li>\n\t<big>You must tell us in writing as soon as possible of any investigation concerning your organisation, trustees, directors, employees or volunteers carried out by the Police, Charity Commission, HM Revenue &amp; Customs or any other regulatory body.</big>\n\t</li>\n\t<li>\n\t<big>In carrying out your activities or services, you must operate in a way which complies with all statutory requirements. This includes, but is not limited to, legislation or regulations governing the way you operate, the work you carry out, the staff you employ, or the goods and services you buy.</big>\n\t</li>\n\t<li>\n\t<big>You must complete and return a grant monitoring form when asked to do so by Us. You should be available for visits within a reasonable time if a request is made by Us, for example, for a monitoring visit.</big>\n\t</li>\n\t<li>\n\t<big>We will process data relating to Your organisation and grant application including outcomes achieved with any funding awarded by Us, as outlined in Our privacy notice. You must tell us if any of your contact details change.</big>\n\t</li>\n</ul>\n\n<big>Marketing and Branding</big>\n\n<ul>\n\t<li>\n\t<big>We and Our funders may use the information provided in Your application (not including any personal data) to promote the fund/s and Our activity.</big>\n\t</li>\n\t<li>\n\t<big>You must mention Us in any publicity generated regarding the project and must follow our branding and publicity guidelines. Our logos and guidelines are available on our website or by request to <a href=\"mailto:marketing@heartofbucks.org\">marketing@heartofbucks.org</a>.</big>\n\t</li>\n\t<li>\n\t<big>If the conditions of any grant awarded require You to mention any other funder or funding programme specifically, We will notify You of this when We write to offer You a grant.</big>\n\t</li>\n</ul>\n\n&nbsp;\n\n<big>DEFAULT NOTICE</big>\n\n<big>An Event of Default occurs if you are awarded a grant by Us and:</big>\n\n<ol style=\"list-style-type:lower-alpha\">\n\t<li>\n\t<big>You fail to comply with any term or condition of this Grant Agreement; or</big>\n\t</li>\n\t<li>\n\t<big>You fail to complete the Project or have failed to make satisfactory progress with the Project or any part of it, in accordance with any agreed timetable; or</big>\n\t</li>\n\t<li>\n\t<big>any information given or representations made by You to Us are found to be incorrect or incomplete to an extent which We reasonably consider to be material; or</big>\n\t</li>\n\t<li>\n\t<big>You fail to take adequate measures to investigate and resolve any reported Financial Irregularity; or</big>\n\t</li>\n\t<li>\n\t<big>You cease to operate and / or change the nature of Your operations to an extent which We reasonably consider to be material, including if You (or any substantial part of Your operations) merge with or are taken over by another organisation; or</big>\n\t</li>\n\t<li>\n\t<big>before the end of the Funding Period You:</big>\n\n\t<ol>\n\t\t<li>\n\t\t<big>are subject to a proposal for a voluntary arrangement or have a petition for an administration order or a winding up order brought against You;</big>\n\t\t</li>\n\t\t<li>\n\t\t<big>pass a resolution to wind up Your business;</big>\n\t\t</li>\n\t\t<li>\n\t\t<big>make any composition, arrangement, conveyance or assignment for the benefit of Your creditors, or purport to do the same; or</big>\n\t\t</li>\n\t\t<li>\n\t\t<big>are subject to the appointment of a receiver, administrator or liquidator; or</big>\n\t\t</li>\n\t\t<li>\n\t\t<big>are unable to pay Your debts as they fall due; or</big>\n\t\t</li>\n\t</ol>\n\t</li>\n\t<li>\n\t<big>You receive funding from any other source for the Eligible Expenditure which is funded by the Grant; or</big>\n\t</li>\n\t<li>\n\t<big>You are involved in illegal activity in Your administration of the activity or service; or</big>\n\t</li>\n\t<li>\n\t<big>You take any actions which in Our reasonable opinion are likely to bring Our name or reputation, or that of the funders, into disrepute, or which pose a risk to public money; or</big>\n\t</li>\n\t<li>\n\t<big>You are otherwise in material breach of this Grant Agreement.</big>\n\t</li>\n</ol>\n\n<big>If an Event of Default occurs, We may, at Our discretion:</big>\n\n<ol style=\"list-style-type:lower-alpha\">\n\t<li>\n\t<big>suspend and withhold the payment of Grant for such period as We may determine;</big>\n\t</li>\n\t<li>\n\t<big>require You to repay all or any part of the Grant that has been paid to You (or such lesser amount as We may determine) by issuing a demand for repayment.</big>\n\t</li>\n\t<li>\n\t<big>give You an opportunity to rectify such breach or occurrence,</big>\n\t</li>\n\t<li>\n\t<big>delay or defer any further payments of grant instalments to You until such time as the breach has been remedied; and/or</big>\n\t</li>\n\t<li>\n\t<big>terminate this Grant Agreement by serving written notice where the Event of Default is incapable of being remedied within the fund criteria or is not remedied within such reasonable period as We may determine.</big>\n\t</li>\n</ol>\n\n&nbsp;\n\n<big>FRAUDULENT APPLICATIONS</big>\n\n<big>Both pre- and post-grant award assurance work will be completed to identify and recover fraudulent funds. Providing false or misleading information on your application or in subsequent communications related to this fund could lead to funds being withheld or recovered. &nbsp;Civil or criminal proceedings may be considered where necessary.</big>\n\n&nbsp;\n\n<big>DUPLICATE &amp; ERRONEOUS FUNDING</big>\n\n<ul>\n\t<li>\n\t<big>You agree that You will not apply for, or otherwise seek to obtain, Duplicate Funding in respect of the activities or services for which We award a grant.</big>\n\t</li>\n\t<li>\n\t<big>You will promptly notify and repay immediately to Us, any money incorrectly paid to You, either as a result of an administrative error or otherwise. This includes (without limitation), situations where You are paid in error before You have complied with Your obligations under the Grant Funding Agreement.</big>\n\t</li>\n\t<li>\n\t<big>Any sum, which falls due under this paragraph, shall fall due immediately. 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